Know What Each Dish Costs: Food Cost & InventoryBeta

OpenPOS works out what each dish costs from its recipe and your ingredient prices, so you see food cost and profit for every item. It also tracks stock, waste and supplier orders.

Where to find it

INVENTORY in the sidebar. Profit is in Reports › Money › Profit (see Reports).

1. Open Item costs. With the AI Manager on, choose Estimate the whole menu to cost every item.
2. Add a supplier invoice: choose Add, then Invoice or receipt, and upload a photo or PDF.
3. Check the lines the AI read and choose Use this invoice.
4. Fix an item's recipe and choose Save as my recipe. The AI won't change it after that.
5. Use Set a price for an ingredient without an invoice.

Good to know

• Cost from shows where a cost came from. Missing · $0 counts as $0 in Profit.
• Ingredient prices are shared by all your stores, so one invoice updates them everywhere. Recipes and stock belong to each store.
• Stock works out what's on hand from your last count, deliveries, sales and waste; begin with Start a count. Staff can count and log waste in the staff app.
• Inventory never stops an order or 86s an item: Out and Running low are labels only.
• In Supplier orders, the Order guide lists what's below par, and Receive adds a delivery to stock. The AI may draft an order; only a person sends it.

If something's not working

• An item shows Missing · $0? Add a recipe, or turn on the AI Manager to estimate one.
• An invoice says Couldn’t read? Try a clearer photo or a PDF, or choose Type a receipt.
• Can't change a cost? Only owners, admins and managers can.
• Still stuck? Email [email protected].